You might not have yet considered the importance of a template for 1-on-1 meetings because oftentimes these meetings are candid and informal. But a template for one-on-one meetings is a must to create effective agendas for your meeting. More so because 1-on-1 meetings are casual and have the potential to get off the track. When you are sharing personal experiences and anecdotes with your employee the discussion could digress from the topic. So it is always better to follow a template and set up agendas for the meeting to reach a useful conclusion. So, here are 5 effective ways to create effective 1-on-1 meeting agendas.
- Identify Your Goal
The most important aspect in a template for 1-on-1 meetings is to define your set of objectives. You have to list down all the points that you would like to discuss with your employees to learn his perspective. Remember the key to a successful 1-on-1 meeting is to keep your goals attainable. Do keep your employee in the loop as well. Ask him about the problems he would want to discuss and then review them and decide which ones to include.
- State the Reason Behind Your Goals
Oftentimes templates for 1 on 1 meetings state the purpose behind the goals as well. Whether you want to inform your employee about something significant that happened in your organization or you want to obtain a solution for a problem, you need to specify your reason for conducting a 1-on-1 meeting. There Is an impression that every time a one-on -one meeting is held, it is to tackle a problem, which is not entirely true everytime. Sometimes these meetings are held just to inform employees of any advancement or to know their perspective in certain areas.
- Allocate Time to Each Topic
A template for 1-on-1 meetings always includes the estimated time you wish to discuss certain topics. This gives you and the employees a clear picture of what are the important topics and allows them to tweak their questions and answers in a way that can fit within the allocated time. This not just saves you from mentioning the same point repeatedly but also saves time and ensures that all the topics are discussed. Remember, it is always important to leave some margin for a few questions at the end of the meeting because you can never truly estimate how long a discussion can take.
- Allow Others to Lead
Mentioning the names of the employees who will be leading certain topics is also a must on a template for 1-on-1 meetings. You need to give your employees a heads up about what kind of participation you are expecting from them. There are going to be some topics where you would want the employee to lead and discuss. Mention it explicitly in the meeting agendas.
- Recall All that is Discussed
Summarising and reviewing completes the template for 1-on-1 meetings. A dedicated portion for reviewing the progress should be allotted on a 1-on-1 meeting agenda. Reviewing allows you to reconsider any point that needs further discussion and reiterate all that has been achieved from the 1-on-1 meeting. This clarifies any misunderstandings and ensures that you and your employees are on the same page after the discussion. Employees also get an idea of their responsibility and how they need to behave to bring improvement in certain areas.You also understand the topics you need to address in the next meeting.
Templates for 1-on-1 meetings are very useful when it comes to setting up effective meeting agendas. They ensure that your 1-on-1 meeting is casual but structured and eventually yield useful conclusions.